What Does 75% Productivity Mean?
A 75% productivity target means 75 out of every 100 paid minutes should be billable treatment. In an 8-hour paid day, that’s 360 billable minutes (6 hours), leaving 120 minutes (2 hours) for documentation, evaluation write-ups, setup, travel and meetings.
By the Best Therapy Productivity Calculator team · Last updated October 2026
75% productivity by shift length
| Paid shift | Billable minutes at 75% | Billable time | Non-billable minutes |
|---|---|---|---|
| 6 hours (360 min) | 270 | 4 h 30 min | 90 |
| 7 hours (420 min) | 315 | 5 h 15 min | 105 |
| 7.5 hours (450 min) | 338 | 5 h 38 min | 112 |
| 8 hours (480 min) | 360 | 6 h | 120 |
| 10 hours (600 min) | 450 | 7 h 30 min | 150 |
Billable minutes rounded up so you don’t fall short.
Is 75% productivity good?
It’s on the lower side of what employers ask for. In ASHA’s 2025 SLP Health Care Survey, 75% falls between the median for pediatric settings (70%) and outpatient clinics (78%), and below the all-settings median of 80%.
A lower target isn’t a sign of a weaker job. It often reflects work the percentage doesn’t capture.
Where do therapists see a 75% target?
These are common reasons an employer might set a target around 75%. They’re patterns to ask about, not survey findings:
- Ramp-up periods for new graduates or new hires while they learn the documentation system
- Evaluation-heavy caseloads where long write-ups are part of nearly every day
- Roles with non-billable duties such as supervising students, leading a program or covering admin tasks
- Part-time or short shifts where fixed tasks (huddles, email) take a bigger share of the day
If your target is 75%, ask whether it’s permanent or a step toward a higher number.
How can you use 2 non-billable hours well?
| Block | Suggested use |
|---|---|
| 15 min at start | Review schedule, prep equipment |
| 4 × 15 min between sessions | Short notes while details are fresh |
| 30 min mid-afternoon | Longer notes or an evaluation write-up |
| 15 min at end | Finish notes, plan tomorrow |
| Total | 120 minutes |
That plan only works if notes are kept short. If yours take 8 minutes each and you see 9 patients, notes alone use 72 of your 120 minutes. Check yours with the documentation time calculator.
Frequently asked questions
How many billable minutes is 75% of an 8-hour day?
360 minutes, exactly 6 hours.
How many patients is 75% productivity?
It depends on session length. With 45-minute sessions, 360 minutes is 8 patients.
Is 75% productivity low for a therapist?
It’s below the 80% all-settings median ASHA reported for SLPs in 2025. Whether it’s low for your job depends on your setting and duties.
How do I calculate my productivity percentage?
Divide billable minutes by paid minutes and multiply by 100. The productivity percentage calculator does it for you.
Related: 80% productivity · 70% productivity · Therapy productivity calculator · Therapy productivity benchmarks